How to Maximize the Value of a Board Meeting

A board meeting gives you an opportunity to discuss key business issues with a number of experts. They provide a variety of perspectives that are important when deciding on large-scale strategies or establishing how teams will work towards these strategies.

However, the effectiveness of a board meeting is contingent on how well the leader directs discussions and keeps them on track. Meetings are not effective when they’re not on topic and go over time, regardless of how energizing the agenda is. Furthermore, if crucial documents aren’t made available to attendees in advance of the meeting, it can be difficult for attendees to prepare and take part.

To maximize the value from board meetings, start every meeting https://listoffreetrial.com/small-business-data-backup-and-data-room-services with a 10-minute recap of the key points of previous pre-meetings and the board package. This will help to clear the mind of board members and keep their attention on the topic that is in front of them.

Getting sidetracked by discussions on new topics can take up valuable meeting time and divert board members from the most important agenda items. Include a parking lot item on the agenda to allow for unrelated topics of discussion that require further study however they are not a top priority.

After the agenda has been decided it’s essential to hear reports from the executive director as well as any committee or standing reports. It is also possible to have someone go over the financial reports in case you’re required to discuss them in depth. The chair should then allow the floor to vote on each item once the discussion has concluded. Before a vote can be called, a motion should be “seconded”.