The Virtual Data Rooms Evolution

Virtual data rooms are a crucial tool in a world of data. They permit the safe and secure storage and sharing of documents between employees as well as with external parties. VDRs are not only used for M&A or due diligence. They can be utilized in many other ways. For instance, businesses often make strategic alliances with other companies in order to create new products or expand into new markets, and those partnerships require lots of document sharing.

Vendors jumped on the opportunity when the demand for VDRs was growing and they came up with solutions that would meet this need. As a result, VDR providers have come far from their humble beginnings. In the beginning, the majority of the solutions resulted from their partnerships with Financial Printing companies. Intralinks RR Donnelly Merrills each had their own data rooms and Sterling released IRooms.

According to IBISWorld the revenues generated by this class of software topped $800 million in 2017. Some providers provide basic software without any customer assistance, training or support. Some have a dedicated staff available to assist customers and provide a suite of tools which simplify the M&A processes.

An excellent example is CapLinked. CapLinked allows users to access and manage all the necessary information needed to conduct the transaction from any place, with any device. Its capabilities include the ability to create multiple projects, control access using custom permissions as well as add NDAs, branding and watermarks, include notes or Q&As that are specific to the project and create automatic indexing. CapLinked lets you schedule reports that are sent to users via email, ensuring that they’re aware of any changes in the project.

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