Creating an Effective Board Meeting Agenda

An agenda that inspires discussion and provides a context for the group is crucial for a successful board meeting. A well-crafted agenda for board meetings will also result in efficient minutes that are clear and concise, but also take in the entirety of the discussion even when the minutes change or expand the agenda items originally.

The top of the board meeting agenda should include a brief introduction and take note that this is an important business meeting that has significant responsibilities for the company. This will establish the tone for subsequent meetings and ensure everyone is aware of their role and obligations.

After the introduction and reminder then it’s time to go over any minutes from the previous meeting and then move on to report presentations, like executive director or committee reports. With time, you’ll gain a better understanding of the length of these reports and adjust the amount of time allotted to them.

Now is the perfect time to discuss any new projects, initiatives or anything else that could help your nonprofit increase awareness, increase donors and members, provide more opportunities for volunteers, and accomplish its audacious big hairy goal. It is also important to leave a little flexibility near the end for unforeseen topics that may be discussed or even any quick questions that the board wants to take www.learnboardroom.com/what-is-the-difference-between-donor-management-software-and-membership-management-software/ care of before the meeting ends. This will allow the board to be shrewd about how it approaches these issues, and will reduce the time it takes to complete routine tasks like reporting and “have to” items (like approvals of meeting minutes or financial reviews). ).