How to Hold an Online Board Meeting

A board meeting online can be held without negating the benefits that come with face-to-face meetings. By enabling members to attend, and using the latest tools for online collaboration, you can be sure that your meetings are effective and efficient. However, you’ll need to ensure that all the basics are in place.

Begin with a comprehensive list of attendees. This is an essential step for every board meeting and particularly for virtual ones. You risk not being able to hear from people who may provide valuable insights and suggestions.

Make it clear how everyone can attend the meeting. If necessary, offer multiple ways to participate, for example, using helpful site video or audio.

Make use of modern remote-board software with a range of features designed to increase engagement and make the meeting more lively. The right software will aid in keeping your meeting on track by allowing for efficient discussion and efficient minutes-taking.

Set the goal for each discussion topic. This helps keep the discussion focused and helps reduce time spent on irrelevant topics. It’s also helpful to have a time limit for each item of discussion. This is important because it’s not uncommon for the meeting to go off track and to last longer than you had planned.

Create a waiting area for those who want attend the meeting but are unable to attend. This is useful if there’s an unexpected clash in schedules or a technical issue which isn’t resolved.