Hybrid Board Meetings

The pandemic, despite desire of many board members to resume in-person hybrid board meetings meetings has forced us to to meet online. This hybrid model is not going to go away, and it’s imperative that boards find an effective way to hold meetings that include in-person attendees as well as those joining online.

To ensure that meetings are productive, it’s essential that the chairman of the board adheres to the agenda. The chair should also provide clear instructions. Digital tools can also accelerate the process of meeting by permitting attendees to work through issues more quickly. Additionally, it is essential that both in-person and remote attendees are provided with the same materials ahead of time. This includes documents and slides used during the meeting, along with notes and other information that is distributed in advance.

Prioritizing engagement will ensure that everyone is on the same page during hybrid meetings. To achieve this, you must make sure that the virtual platform functions properly and all of the necessary links have been accessed and downloaded before the start of the meeting. You can identify and fix any issues prior to the meeting by having a designated employee log into the meeting.

In the same way, muting the microphone when you’re not speaking will reduce echoes and background noise, allowing everyone to concentrate on the topic at hand. Before beginning the meeting it’s a good idea for you to close all other tabs or stop playing any videos or music. A board management software with accessibility features can help make your meeting more accessible for those who have hearing, speech or vision impairments.